1. Protection and control of personal data
National Research and Development Agency/National Institute for Environmental Studies (hereinafter referred to as "the Institute") provides services (information provided by the Site) on the GOSAT-2 Product Archive site (hereinafter referred to as "the Site"). We collect the personal data described below within the necessary scope for the smooth operation of the services, such as information dissemination and inquiry reception, provided on the Site. The collected personal data will be processed appropriately within the scope of the purpose of use.
2. Definition of Terms
The definitions of terms in the GDPR Privacy Policy (hereinafter referred to as "the Policy") are as follows:
- GDPR Privacy Policy: the privacy policy provided on the Site based on the EU General Data Protection Regulation and the relevant privacy laws and regulations including the enforcement laws and regulations of each country.
- Personal data: Information about an identified or identifiable natural person (hereinafter referred to as "data subject"). On the Site, information about individuals such as e-mail addresses that is necessary for the operation of the Site.
- Processing: Operations performed on personal data (data collection, recording, editing, storage, modification / amendment, recovery, reference, use, disclosure / provision, alignment, restriction, deletion, etc.).
3. Scope of Application
This Policy applies to users of the Site who live or reside within the EEA.
4. Personal data to be collected
The Institute collects the following personal data about users of the Site and users who have registered as users on the Site (hereinafter referred to as "the registered users").
| (1) | Users of the Site | |
| - Information about inquiry (e-mail address, etc.) only when there is an inquiry from a user of the Site | ||
| - Access log (IP address) to the Site | ||
| (2) | Registered users | |
| - E-mail address | ||
| - Country or region | ||
| - Access log (IP address) to the Site | ||
When applying for an Authorized User*, in addition to the personal data of the registered user, the name, institution/affiliation, department, etc. are required.
* Please check "About This Site" (select from "Support" in the menu) for the data usage user classification.
5. Purpose and Legal Basis of Personal Data Processing
When processing and using personal data, the purpose of use should be clarified in accordance with Article 6.1 (a) of the GDPR, and personal data will be processed if the consent of the user is obtained in advance and in accordance with the legal basis stipulated in Article 6.1 (b) to (f) of the GDPR. However, with regard to Article 6.1 (f) of the GDPR, personal data shall be used within the scope of the following legitimate interests.
| (1) | Depending on the response to inquiries to the Site and the content of the inquiries, transfer to related departments in the Institute, and related ministries and agencies (information on inquiries) |
| (2) | Security measures for the server that operates the Site (IP address) |
| (3) | User authentication when using the services of the Site |
| (4) | Notification by e-mail from the electronic service of the Site |
| (5) | Necessary communications with Registered Users (e-mail address) |
| (6) | Implementation of reports, etc. based on requests from public institutions (e-mail address, country or region) |
6. Refusal to Provide Personal Data
To obtain the data provided on the Site, you must register as a user. If you do not register as a user, we will not be able to provide some of the services.
7. Disclosure, provision and sharing of personal data
Personal data provided on the Site may be disclosed, provided or shared outside this Site for the following purposes.
| (1) | In order to achieve the purposes described in this Policy, we may disclose, provide to, or share the personal data of users with relevant ministries and agencies etc. When sharing personal data with relevant ministries and agencies, we will take the measures prescribed in Article 26 of the GDPR and disclose the data to the user himself / herself. |
| (2) | In complying with EU law or the laws of EU / EEA member countries, we will disclose and provide the personal data of users to the authorities and the other disclosure and provision parties stipulated by the law. |
| (3) | The Site uses Google Analytics provided by Google, Inc. for the purpose of tracking the access status of the homepage and improving the content of the homepage. Cookies may be used to provide services and are used for statistical analysis etc., as anonymous information. |
8. Site Security (SSL description)
The Site uses SSL (Secure Sockets Layer), an encryption technology, on all pages, and data input flows over the network from your terminal to the server in an encrypted state.
9. About Cookies (explanation of purpose of use)
The Site uses cookies to switch between Japanese and English notation on the Site, maintain the processing status across multiple pages, and collect information on browsing the Site. See our cookie policy for more information.
10. Transfer of personal data outside the EU
The Institute will not transfer the personal data it holds to other countries.
11. Personal data retention period
Personal data registered on the Site will be stored for up to 6 months after the end of the service of the Site in order to respond to inquiries from users.
12. Rights of users of the Site, etc.
| (1) | The user has the following rights regarding the personal data held by the institute. | |
| A) | Right to obtain all necessary information regarding data processing (GDPR Article 13, GDPR Article 14) | |
| B) | Right to inquire about information (GDPR Article 15) | |
| C) | Right to correct information (GDPR Article 16) | |
| D) | Right to erase information “Right to be forgotten” (GDPR Article 17) | |
| E) | Right to restrict information processing (GDPR Article 18) | |
| F) | Right to object to information processing (GDPR Article 21) | |
| G) | Right to data portability (GDPR Article 20) | |
| (2) | As long as the personal data of the user is processed with the consent of the user, the user has the right to withdraw this consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. (GDPR Article 7, Paragraph 3) | |
| (3) | When a minor becomes a user, the consent by the holder of parental responsibility over the minor is required. (GDPR Article8) | |
| (4) | The user has the right to lodge a complaint with an information protection supervisory authority regarding the processing of personal information on the Site. (GDPR Article 77) | |
| (5) | Personal data registered by registered users can be corrected by the registered users themselves from Change User Profile under the User menu on the Site. | |
| (6) | If you wish to stop using the Site please apply at Suspension of Service Use from the User menu on the Site, or let us know by e-mail. | |
| (7) | If you wish to delete your personal data, please contact us by e-mail at "Contact Information" below. We will delete it promptly after confirming your identity. | |
13. Disclaimer
For information purposes, the Site may post links to websites other than the Institute. Since linked sites have their own policies, when accessing a linked website please check the policies of the linked website. The Institute is not responsible for the content of any linked website outside the Institute, the use of the site, and the processing of personal data.
14. Acceptance to the GDPR Privacy Policy
By using this web page, we assume that you have consented to the "GDPR Privacy Policy" of this Site and the handling methods of personal data described here. Please do not provide your personal data unless you agree to the policies mentioned above.
15. GDPR Privacy Policy Revision
We will comply with laws and regulations and other norms related to personal data, and continuously improve our system for protecting personal data. When we revise the "GDPR Privacy Policy," we will announce the revision and clearly state the revision date on this web page.
16. Data Protection Officer
Director, Earth System Division, National Institute for Environmental Studies
17. Contact
| GOSAT-2 Project, Satellite Observation Center, National Institute for Environmental Studies | ||
| Address | : | 16-2 Onogawa, Tsukuba, Ibaraki, 305-8506 Japan |
| TEL | : | +81(0)29-850-2731 |
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Revised January 19, 2022